BY-LAWS
OF
PAKISTAN SOCIETY OF NEUROSURGEONS
ARTICLE I – NAME
This organization shall be known as, “Pakistan Society of Neurosurgeons”, with its registered office at the Department of Neurosurgery, Lahore General Hospital, Lahore, Pakistan.
ARTICLE II - PURPOSE
(a)The purpose of this Society shall be advancement in the field of Neurological Surgery in all its aspects.
(b)To facilitate the personal association of Neurosurgeons in Pakistan.
(c)To exchange and disseminate knowledge and ideas in the field of Neurological Surgery at home and abroad.
(d)To encourage research in Neurological Surgery and allied areas of Neuro-sciences.
(e)To facilitate association and exchange of knowledge with member societies of the World Federation and various national and regional neurosurgical organizations.
ARTICLE III – MEMBERSHIP
Membership of the Society will be open to those who are engaged in the practice of neurological surgery. The annual subscription for the ordinary members and initiate members shall be Rs. 7,000.00 and Rs. 1,000.00 respectively, payable in advance and shall become due on the 1st day of January each year.
(a) THERE SHALL BE 5 TYPES OF MEMBERS:
(i) Ordinary Members – The following will qualify for ordinary membership.
- A medical graduate with a Postgraduate qualification in Neurosurgery e.g., FCPS (NS), MS (NS), FRCS (NS), American Diplomat (NS) or any other equivalent qualification.
(ii) Initiate Members – Medical students, Medical Officers, Registrars, House Officers and Postgraduate residents of Neurosurgery (FCPS, MS, FRCS, American Diplomate or any other equivalent program) are eligible to become Initiate members.
(iii) Honorary Members – Men or Women of distinction in science who have contributed to the advancement of neurological sciences may be elected as Honorary Members of the society.
(iv) Associate Members – All Neurological Surgeons who are members of the National/Regional Neurological Societies are eligible to become Associate Members.
(v) Senior Members – Any member after retirement will become Senior member and no annual subscription will be charged from him/her.
(b) PRIVILEGES OF THE MEMBERS:
(i) Ordinary members shall have the right to vote at all meetings of the Society and to propose candidates for membership of the Society. They shall be entitled to receive all publications/announcements of the society.
(ii) Ordinary members with outstanding Annual membership dues are not eligible to take part in voting.
(c) REMOVAL/TERMINATION OF MEMBERSHIP:
(i) A member may resign from the Society by signifying his desire to do so in a letter addressed to General Secretary which will be presented to the Executive Committee in their next meeting for approval or otherwise.
(ii) Any member whose subscription is one year in arrears and who has been duly notified of the fact by the finance secretary shall cease to be a member of the Society till the payment of his/her dues.
ARTICLE IV – FINANCIAL YEAR
The financial year of the Society shall be from 1st January to 31st of December.
ARTICLE V – QUORUM
(i) At any meeting of the Executive Committee four shall constitute a quorum for the committee.
(ii) At any general meeting or special general body meeting of the Society 2/3rd majority of total members shall constitute a quorum.
ARTICLE VI – AMENDMENTS
(i) The Society shall consist of and be governed exclusively by ordinary members who alone shall have powers to elect members and office bearers and to change the Memorandum and Articles of the Society.
(ii) The Memorandum and Articles of the Society cannot be altered unless 2/3rd of the ordinary members are in favor of such a change at the annual or special general body meeting.
(iii) Notice of the suggested change should be given to the General Secretary who shall inform all ordinary members of the suggested change well in time before the annual or special general body meeting.
ARTICLE VII – BANK ACCOUNTS/FUNDS
Donations and funds from all sources including subscription fees shall be deposited with a schedule bank or bank as may be prescribed by the Executive Committee from time to time. The bank account shall be operated under the signature of the Finance Secretary. The funds of the Society shall be deposited in the name of “Pakistan Society of Neurosurgeons”.
ARTICLE VIII – GENERAL BODY
The General Body will comprise of ordinary members of the Society.
The General Body will be responsible for;
(a) All decisions including removal of a member and amendment in the Memorandum and Articles of the Society will require 2/3rd majority.
(b) The General Body shall elect various members of the Executive Committee.
ARTICLE IX – EXECUTIVE COMMITTEE
(a) The executive Committee shall consist of President, Past President, Senior Vice President (President Elect), Vice President, General Secretary, Joint Secretary, Finance Secretary and Press and Publication Secretary.
(b) The various office bearers of the Executive Committee will hold the office for a period of 1 year, up to the end of the annual PSN meeting.
ARTICLE X – ELECTION OF THE EXECUTIVE COMMITTEE
The nominations for the various office bearers of the Executive Committee will be proposed by one and seconded by another ordinary member.
The sequence of election of executive committee shall be as;
| Term | President | Senior Vice President (President Elect) | Vice President | General Secretary | Joint Secretary | Finance Secretary | Press and Publication Secretary |
| First | KP | Sindh | Balochistan | Punjab | Open | Open | Open |
| Second | Sindh | Balochistan | Punjab | KP | “ | “ | “ |
| Third | Balochistan | Punjab | KP | Sindh | “ | “ | “ |
| Fourth | Punjab | KP | Sindh | Balochistan | “ | “ | “ |
| Fifth | KP | Sindh | Islamabad/
GB/AJK |
Punjab | Open | Open | Open |
| Sixth | Sindh | Islamabad/
GB/AJK |
Punjab | KP | “ | “ | “ |
| Seventh | Islamabad/
GB/AJK |
Punjab | KP | Sindh | “ | “ | “ |
| Eighth | Punjab | KP | Sindh | Islamabad/
GB/AJK |
“ | “ | “ |
After the eighth term, the cycle will repeat.
Each office bearer shall be elected by a simple majority of the General Body as;
For Province Seat = Only good standing members of the PSN of that particular province will vote.
For Open Seat = All good standing members of the PSN will vote.
ARTICLE XI – FUNCTIONS AND POWERS OF THE EXECUTIVE COMMITTEE
(a) The Executive Committee shall be responsible for managing the affairs of the Society, organizing the general meetings, special general body meetings and the scientific meetings.
(b) The Executive Committee may also form/constitute an organizing committee for the scientific meetings.
ARTICLE XI (A)
FUNCTIONS OF THE VARIOUS OFFICE BEARERS OF THE
EXECUTIVE COMMITTEE
(i) PRESIDENT :
The President shall preside at all the meetings of the society. In his absence Vice President or a Chairman elected by the members present will preside over the meeting.
(ii) VICE PRESIDENT :
The Vice President will look after the duties of the President in his absence and will preside any meeting in case the President is not available.
(iii) GENERAL SECRETARY :
(a) Shall be responsible for executing the decisions of the Executive Committee.
(b) Keeping proper records of the proceedings of all the meetings held.
(c) Executing and enforcing resolutions passed in the meetings in conformity with the provisions of the articles of the Society and representing the Society in all matters relating thereto.
(d) Keeping custody and control of the records of the Society.
(e) Supervising the administration of the paid staff of the Society if any. He/she shall also have the powers to appoint or suspend or terminate or re-instate the paid staff of the Society. However, such actions will require the approval of the Executive Committee in the subsequent meeting.
(f) He/she shall keep a close contact with other national, international and regional neurosurgical organizations on behalf of the Society and will keep all members of the Society informed about their activities.
(iv) JOINT SECRETARY :
The Joint Secretary will extend all possible help to the General Secretary as and when requested by him/her and will also carry out the duties of the General Secretary in his/her absence.
(v) FINANCE SECRETARY :
(a) The finance secretary shall collect the annual subscription fee and issue receipts.
(b) Shall maintain proper accounts of the income and expenditure of the Society.
(c) Shall receive donations and other funds and issue receipts thereof.
(d) Prepare the budget and obtain sanctions from the Executive Committee.
(e) Make payments with the approval of the Executive Committee.
(f) Operate bank accounts and draw cheques etc.
(g) Perform other works relating to the accounts of the Society as assigned by the Executive Committee.
(vi) PRESS AND PUBLICATION SECRETARY :
(a) Shall be responsible for disseminating all the announcement and decisions of the Society to the members of the Society and Executive Committee members.
(b) Shall be responsible for preparing and disseminating minutes of all the meetings of the Society to the Executive Committee members.
(vii) VACANCY :
Any casual vacancy occurring in the office of the Executive Committee will be filled by the Executive Committee by nominating any one from the members of the general body who will hold the office until the next annual general meeting or special general body meeting.
ARTICLE XI (B)
Women in Neurosurgery Committee:
Women in Neurosurgery (WINS), a committee of the PSN, shall work under the auspices of the PSN Executive committee. WINS members under any circumstances shall be bound to obey the decisions made by the PSN Executive committee. Following shall be the posts of the WINS;
(a) Chairperson
(b) General Secretary
(c) Joint Secretary
(d) Finance Secretary
(e) Press and Publication Secretary
The eligibility criteria for various posts of the WINS shall be;
(i) Good standing Ordinary members of the PSN.
(ii) The application for a specific post of the WINS shall be supported by two active members of the PSN, from candidate’s own province.
All the above posts of WINS shall be OPEN, anyone who is eligible can apply.
The various office bearers of the WINS will hold the office for a period of 1 year, up to the end of the annual PSN meeting.
Young Neurosurgeon Forum Committee:
Young Neurosurgeon Forum (YNF), a committee of the PSN, shall work under the auspices of the PSN Executive committee. YNF members under any circumstances shall be bound to obey the decisions made by the PSN Executive committee. Following shall be the posts of the YNF;
(a) Chairperson
(b) General Secretary
(c) Joint Secretary
(d) Finance Secretary
(e) Press and Publication Secretary
The eligibility criteria for various posts of the YNF shall be;
(i) Good standing Ordinary members of the PSN.
(ii) The application for a specific post of the YNF shall be supported by two active members of the PSN, from candidate’s own province.
(iii) A Young Neurosurgeon is one who is active PSN member with postgraduate Neurosurgery qualification (FCPS, MS, FRCS, American Diplomate or any other equivalent qualification) and age not more than 45 years on the date of Election.
All the above posts of YNF shall be OPEN, anyone who is eligible can apply.
The various office bearers of the YNF will hold the office for a period of 1 year, up to the end of the annual PSN meeting.
- A candidate shall apply for one category at a time, for example if a candidate is applying for the Executive Committee of the PSN, he/she cannot apply for WINS and YNF.
- The physical presence of the candidate shall be compulsory in the General Body Meeting, to be elected.
ARTICLE XII – MEETINGS OF THE SOCIETY
(a) Annual General Body Meeting :
(i) A general meeting of the Society shall be held once a year. The Executive Committee shall arrange place, date and time of the meeting. Also the annual business of the Society shall be transacted at this meeting.
(ii) The General Secretary shall provide timely communication to all the ordinary members of the Society before the actual date of the meetings.
(b) Special General Body Meetings :
(i) A special general body meeting may be summoned at any time by the Executive Committee.
(ii) The General Secretary may also call a special general body meeting on the written request of 10 ordinary days.
(iii) Reasonable time should be given to all the ordinary members about the special general body meeting.
ARTICLE XIII – MEETINGS OF THE EXECUTIVE COMMITTEE
(a) The executive Committee shall hold a formal meeting once every 6 months
(b) The executive Committee shall have the powers to arrange additional meetings at any time if they think it desirable.
ARTICLE XIV – PUBLICATIONS OF THE SOCIETY
(a) The Society shall initially publish a bulletin titled, “Bulletin of Pakistan Society of Neurosurgeons”. This may at a later stage result in the publication of a journal titled, “Journal of Pakistan Society of Neurosurgeons”.
(b) Funds for the publication of the Bulletin or Journal may be used from the subscriptions paid by the members of the Society, and/or shall be raised by voluntary donations.
(c) The Society shall also publish a Directory of the members.
ARTICLE XV - AUDIT
All accounts of the Society will be audited by a qualified Chartered Accountant every year duly appointed by the General Body. The finance secretary shall submit to the Auditors each year the accounts of the Society for the previous year for the purpose of auditing. The auditor’s statement of accounts shall be circulated to all the members before the annual General Body meeting.